Goods Terms and Conditions

TERMS AND CONDITIONS FOR SALE OF GOODS

Version number: 1.1

Effective date: 7/8/2023

1.              Who we are

1.1           We are the Society of Genealogists. See our contact and other information at the end of this document.  

2.              What this is all about

2.1           These are our terms and conditions which apply when you buy any physical goods from us such as books or magazines. (Separate terms and conditions for supply of services apply to use of our services including if you access the online version of Genealogists’ Magazine.) We’ve tried to make these terms user-friendly. Please read them carefully and save a copy as we don’t file a copy specifically for the transaction with you. They are available in English only.

3.              Consumers – definition

3.1           Where we refer to “Consumer” below we mean an individual acting for purposes which are wholly or mainly outside that person’s trade, business, craft or profession.

4.              Giving us accurate information

4.1           You must ensure that your order, including delivery address and any other information you supply to us, is correct and that you tell us immediately if there are any changes.

5.              How you enter a legal contract with us

5.1           Your order is an offer to buy from us.

5.2           You place your order by using the ordering process on our site. This involves selecting the goods, placing them in the shopping cart and sending your order to us by clicking on the “Pay Now” button. You can check and amend any mistake before making an order by using the change function and/or the internet browser back button.

5.3           We accept your offer and there is a binding legal contract when we send you a confirmation email. However, we are not obliged to supply any goods which are unavailable, even if we have accepted your offer. If any goods are unavailable, we will notify you of the unavailability as soon as possible and will arrange for a full refund if you have been charged.

5.4           Note that supply of future issues of Genealogists Magazine on subscription are part of this same contract.

6.              Paying us

6.1           Payment is in advance, either one-off or on subscription. Prices, subscription periods and payment methods are as explained on our Service. The prices shown include any applicable VAT or other sales tax unless we say otherwise. We are entitled not to send you the goods until we have received full payment in cleared funds.

6.2           Where stated on our Service when you subscribed, your subscription will continue to be auto-renewed for the same subscription period which you signed up to unless you end your subscription before the renewal date by following the instructions on our site.  Ending your subscription does not entitle you to a refund (unless Consumer cooling off rights apply). We will still deliver any goods you paid for before you ended the contract. You authorise us and our payment provider to charge your payment card for the relevant amounts or otherwise take payment whenever payments are due in accordance with this agreement. It is your responsibility to update your payment card details as necessary.

6.3           We may at any time change our subscription prices. We will give you notice by email at least one month before any price change takes effect. If you do not accept the new price, you should end your subscription by following the instructions on our site. Otherwise the next payment of your subscription after the one month’s notice will be at the new price.

6.4           If we charge for delivery, these costs will be shown when you place your order and may depend on the delivery method chosen. NB Any delivery charges don’t include customs or import duties which may be applied to your order by the relevant authorities. We have no control of these and it is your separate responsibility to pay for them. We recommend that you check with your local customs office in advance.

6.5           If we have mis-priced any item by mistake, we are not obliged to supply the item at that price provided we tell you before we send it off. If we do, then you can decide if you want to order the item at the right price but, if you do not, we will provide a full refund of any payments already made.

6.6           You must contact us immediately with full details if you dispute any payment.

6.7           If any amount due to us is unpaid, or unjustifiably charged back, we may end this contract by giving you written notice (including email).

7.              About discount codes

7.1           We may offer discount codes from time to time. All discount codes refer to the price excluding delivery charges. Such codes may only be applied to purchases made through the account in respect of which the discount code was offered and registered and are not transferrable or redeemable for cash. Unless otherwise stated: codes (1) are only available for future new orders placed online; (2) cannot be used retrospectively; (3) can only be redeemed once per customer; and (4) expire after 12 months. You cannot use more than one discount code per transaction unless we state otherwise; if we do so, the order in which the codes are to be applied is in our sole discretion.

7.2           We reserve the right to reject any discount code if we consider that it is being used in breach of these terms. Discount codes are subject to any additional specific terms and conditions which are specified at the point of issue.  We reserve the right to discontinue or otherwise modify any discount codes at any time without prior notice.

8.              Delivery

8.1           Delivery will be complete when we deliver to the address you give us when ordering. We may deliver different parts of your order on different dates.

8.2           Delivery is only to the countries mentioned on our site and is otherwise subject to any restrictions we have explained. We have the right to cancel any order from a country to which we don’t deliver (even if there is a legal contract).

8.3           Unless we say otherwise, delivery timescales on our website are estimates only. We aren’t responsible for delays in delivery (a) if due to circumstances beyond our reasonable control and where we could not have taken reasonable steps to deal with the delay or (b) if you haven’t given us adequate delivery instructions.

8.4           If you receive notification of an unsuccessful attempted delivery, you agree to use the details provided to immediately contact the courier to arrange re-delivery. If nobody is available to receive the goods, we may leave them at the doorstep, hall or reception as available, or with a neighbour.

8.5           If the goods can’t be delivered because you haven’t complied with this contract (e.g., giving us the wrong delivery address, not paying customs/import charges, not contacting the courier to arrange re-delivery after an unsuccessful delivery attempt) and are sent back to us, you must pay us the amount of any resulting courier or warehouse fees that we have to pay other people. We can insist that such costs be paid before we arrange re-delivery and/or add them to any future order you make and/or to deduct them from any refund (to the extent legally allowed).

9.              Consumer right to cancel (“cooling off”)

9.1           If you are a Consumer, you may have the right to cancel this contract within 14 days of receiving the goods as further explained in the Appendix at the end of this document.  This right is not affected by any separate returns policy on our website.

9.2           However, there is no right to cancel contracts for the supply of periodicals or magazines (excluding subscriptions).

10.           Restrictions on our legal responsibility for goods – very important

10.1        Nothing in this agreement in any way limits or excludes our liability for negligence causing death or personal injury or for fraud or fraudulent misrepresentation or for anything which may not legally be excluded or limited. In this section, any reference to us includes our employees and agents, who have the right to enforce this agreement.

10.2        The following clauses apply only if you are a Consumer:

a)              We are under a legal duty to supply goods that are in conformity with the contract. Nothing in our agreement affects your legal rights relating to goods that don’t conform with the contract, whether because they are faulty, not as described or otherwise. You can get advice about your legal rights from your local Trading Standards office or Citizens' Advice Bureau. 

b)              We are not responsible for any loss or damage where:

·                there is no breach of a legal duty owed to you by us;

·                such loss or damage was not reasonably foreseeable (meaning it was not an obvious consequence of our breach or not contemplated by you and us at the time we entered into this contract);

·                (and to the extent that) such loss or damage is your fault, for example by not complying with this agreement; or

·                such loss or damage relates to a business (as we do not intend for goods bought by Consumers to be used for business).

c)              You will be responsible to us for any reasonably foreseeable loss or damage we suffer (including claims made by other people) resulting from your breach of this agreement.

10.3        The following clauses apply only if you are not a Consumer:

a)              Our total aggregate liability of any kind (including for our own negligence is limited to the price paid for the goods.

b)              In no event (including for our own negligence) will we be liable for any:

·                economic losses (including, without limit, loss of revenues, profits, contracts, business or anticipated savings);

·                loss of goodwill or reputation;

·                special, indirect or consequential losses; or

·                damage to or loss of data

(even if we have been advised of the possibility of such losses).

c)              You will indemnify us against all claims and liabilities directly or indirectly related to your breach of this agreement.

d)              We warrant that the goods shall be of satisfactory quality.

e)              To the extent allowed by law, you and we exclude all terms, whether imposed by statute or by law or otherwise, that are not expressly stated in this agreement.

f)               This agreement constitutes the entire agreement between us with respect to its subject matter and supercedes any previous communications or agreements between us. We both acknowledge that there have been no misrepresentations and that neither of us has relied on any pre-contractual statements. Liability for misrepresentation (excluding fraudulent misrepresentation) relating to the terms of this agreement is excluded.

11.           Things we can’t control

11.1        We are not liable for failure to perform or delay in performing any obligation under this agreement if the failure or delay is caused by any circumstances beyond our reasonable control including third party telecommunication failures and epidemics/pandemics.

12.           Transferring this contract to someone else

12.1        We may transfer all or part of our rights or duties under this agreement provided we take reasonable steps to ensure that your rights under this agreement are not prejudiced. As this agreement is personal to you, you may not transfer any of your rights or duties under it without our prior written consent.

13.           Your personal information – see our privacy policy

13.1        You agree that we can deal with your personal information in accordance with our Privacy Policy which may change from time to time.

14.           English law and courts

14.1        These terms and conditions are under English law and any disputes will be decided only by the courts of the United Kingdom.  If you are a Consumer, you will benefit from any mandatory provisions of the law of the country in which you are resident. Nothing in these terms and conditions affects your rights as a Consumer to rely on such mandatory provisions of local law. 

15.           General but important information

15.1        We may send all notices under this agreement by email to the most recent email address you have given us. You can send notices to our email address shown below. Headings used in this agreement are for information and not binding. If any part of this agreement is ineffective or unenforceable for any reason, the rest of the agreement will still apply. If either of us overlooks any breach of this agreement by the other, it can still be actioned later. A person who is not a party to this agreement can’t enforce it unless the agreement says otherwise. The parties are independent contractors and, except as otherwise specifically stated above, nothing in this agreement make any party as agent, employee or representative of the other.

16.           Complaints

16.1        If you have any complaints, please contact us via the contact details shown below.

17.           More information about us

17.1        Our name: the Society of Genealogists

17.2        Our legal status: Company limited by guarantee

17.3        Country of incorporation: England and Wales

17.4        Registered number: 00115703

17.5        Registered office and contact address: 14 Charterhouse Buildings, Goswell Road, London EC1M 7BA

17.6        Registered charity number: 233701

17.7        VAT number: GB 240 6070 02

17.8        Contact email address: Membership@sog.org.uk

17.9        Other contact information: See our website/contact page

APPENDIX

RIGHT TO CANCEL (“COOLING OFF”)

The following applies if you have the legal right to cancel this contract (as explained above):

Right to cancel

1.              You have the right to cancel this contract within 14 days without giving any reason.

2.              The cancellation period will expire after 14 days from the day:

a)              on which you acquire, or a third party other than the carrier and indicated by you acquires, physical possession of the goods; or

b)              in the case of multiple goods ordered by you in one order and delivered separately: on which you acquire, or a third party other than the carrier and indicated by you acquires, physical possession of the last good.

3.              To exercise the right to cancel, you must inform us, the Society of Genealogists, Unit 2, 40 Wharf Road, London N1 7GS, email address above, of your decision to cancel this contract by a clear statement (e.g., a letter sent by post or e-mail). You may use the model cancellation form below but it is not obligatory.

4.              To meet the cancellation deadline, it is sufficient for you to send your communication concerning your exercise of the right to cancel before the cancellation period has expired.

Effects of cancellation

5.              If you cancel this contract, we will reimburse to you all payments received from you, including the costs of delivery (except for the supplementary costs arising if you chose a type of delivery other than the least expensive type of standard delivery offered by us).

6.              We may make a deduction from the reimbursement for loss in value of any goods supplied, if the loss is the result of unnecessary handling by you.

7.              We will make the reimbursement without undue delay, and not later than:

a)              14 days after the day we receive back from you any goods supplied, or

b)              (if earlier) 14 days after the day you provide evidence that you have returned the goods.

8.              We will make the reimbursement using the same means of payment as you used for the initial transaction, unless you have expressly agreed otherwise; in any event, you will not incur any fees as a result of the reimbursement. We may withhold reimbursement until we have received the goods back or you have supplied evidence of having sent back the goods, whichever is the earliest.

9.              You shall send back the goods or hand them over to us without undue delay and in any event not later than 14 days from the day on which you communicate your cancellation of the contract to us. The deadline is met if you send back the goods before the period of 14 days has expired.

10.           You will bear the direct cost of returning the goods.

11.           You are only liable for any diminished value of the goods resulting from the handling other than what is necessary to establish the nature, characteristics and functioning of the goods.

MODEL CANCELLATION FORM

Complete and return this form only if you wish to cancel the contract:

— To the Society of Genealogists, Unit 2, 40 Wharf Road, London N1 7GS, email address above:

— I/We [*] hereby give notice that I/We [*] cancel my/our [*] contract of sale of the following goods [*]/ for the supply of the following service [*],

— Ordered on [*]/received on [*],

— Name of consumer(s),

— Address of consumer(s),

— Signature of consumer(s) (only if this form is notified on paper),

— Date

[*] Delete as appropriate